SUBMITTALS
PART 1 - GENERAL
1.01 DESCRIPTION
A. General
1.
Designated Recipient Submittals:
Make
submissions as specified in this Section to the Engineer designated by the
Owner,
and only by the Contractor as follows:
2. Reviewers of Submittals:
The
Engineer will designate the reviewer of each submittal.
3. Identification and Certification of
Submittals:
- Identify each submittal with contract
identification, the corporate names of the Contractor, and the Subcontractor,
supplier or manufacturer as may be applicable, and the date of submittal.
- Provide on each shop drawing and sample a
clear space for the review stamp and comments of reviewer and Contractor. Where
a clear space cannot be provided, secure a tag to the submittal.
- Submittals shall bear the Contractor's
stamp and written certification that they have been coordinated, checked for
compliance with the Contract and approved by the Contractor.
4. Payment for Transmittal of Submittals:
The
Contractor shall be responsible for payment of the costs for transmittal of submittals
to the designated recipients, and the return of the submittals from the designated
recipients to the Contractor.
B. Related Work Specified Elsewhere
1- Conditions of contract: Quality of materials
and workmanship and tests
2- Construction programs.
1.02 PROCEDURES FOR TRANSMITTAL OF SUBMITTALS
A. Accompany submissions by a transmittal
form provided by the Contractor in A4 size and in a format and with text
suitable for the project, all as approved by the Engineer.
B. Provide the following printed or typed
information on each transmittal form:
1. Owner's Contract Identification and number.
2. Name of Contractor, and when appropriate the
name of the Subcontractor and/or supplier or manufacturer who has prepared the
submittal.
3. Name of Contractor's employee responsible for
Contractor's review.
4. Transmittal number which shall be consecutive
throughout the works.
5. Date of submission.
6. Number each new submission item
consecutively. Add a suffix (alphabetical or numerical but of consistent type
throughout the work) to submission number for each resubmission. Suffixes shall
be consecutive.
7. Number of submitted items and a description
of the item.
8. The Specifications Section number relevant to
the submittal, with further reference to the paragraph number of the section if
required for precise identification. Do not make submission of items from more
than one Specifications Section on the same transmittal form.
9. Drawing number, title and date of each shop drawing
transmitted.
10. Parts, areas, etc. of the Works to which
samples pertain and date on which sample products are scheduled for
incorporation in the Works.
11. Contractor's remarks pertinent to the submittal
including exceptions to or deviations from the Contract and the reasons
therefore.
C. Provide spaces on the transmittal forms
for information to be inserted as designated following:
1. Date of submittal was received by designated
recipient.
2. Date submittal is returned by designated
recipient to Contractor.
3. Number of submitted items and a description
of the item.
4. Action taken.
5. Reviewer's remarks including major deviations
from the Contract or reasons for C ACTION if there are no notes on the
submission itself.
D. Submittals which, in the reviewer's
opinion, are incomplete, contain errors, or have not been checked or have been
only checked superficially will be returned for resubmission without detailed
review.
E. Distribute finally reviewed shop
drawings and samples to the installers and provide additional submittals to the
Engineer and reviewer as directed.
1.03
SUBMITTAL REVIEW AND PROCEDURES FOR
SUBSEQUENT ACTION
A. Failure of the Contractor to process
submittals for review shall not relieve the contractor of his responsibilities
under the Contract.
B. Do not proceed with work dependent on
submittals until the submittals have been verified by the Contractor, reviewed,
and marked with the appropriate action. Making good work which has proceeded in
error because of non-compliance with these requirements shall be at the
Contractor's expense. Review of submittals shall not relieve the Contractor of
his responsibility for execution of the Works in accordance with Contract
Documents.
C. The Contractor shall not be relieved of
responsibility for deviations from the Contract or errors of any kind in the
submittals or from the necessity of furnishing work required by
the
Contract which may have been omitted from the submittals marked with the appropriate
Action. The review of individual items in submittals shall not be construed as
a review of the complete assembly in which it functions.
D. No authorization of an increase in
Contract Sum or time shall be implied by comments marked on submittals or
submittal transmittals by the reviewer.
E. Review of submittals shall not absolve
the Contractor from the responsibility of correctly locating all items in the
Works. The Contractor shall pay all costs for revisions to work caused by
improper location in the Works.
F. Approval of Substitutions, Alternatives
and Deviations:
Whenever
and wherever the Contractor proposes to make substitutions to the specified
construction method or process, or proposes the use of non-listed manufacturers,
products or to deviate from the materials specified, the Contractor must make a
full submission as required in the Contract Documents. The Engineer shall
evaluate such proposal as provided for in this Section and forward his recommendation
to the Owner for his consideration. The contractor is advised that only the
Owner has the final authority to approve or reject the proposed substitutions, alternatives
and/or deviations.
G. The Contractor, not the Owner, shall be
responsible for extra costs for alterations to the Works caused by
discrepancies, errors or omissions in submissions irrespective of whether the
submissions have been reviewed or not.
1.04 SCHEDULE OF SUBMISSIONS
A. Make submissions in a sequence in
accordance with the needs of the construction schedule and review requirements
so that progress of the Works is not impeded.
B. Prepare and submit to the Engineer for
his review a preliminary schedule of all specified and proposed submissions
within the number of days stipulated in the Contract from notice to proceed.
C. Include on schedule a brief description
of each submittal for shop, composite and insert layout drawings, indicate
proposed drawing title, number and scale.
D.
Indicate on schedule which Division
of the Specifications governs the work included in the submission.
E. Schedule shall allow for retention of
each submittal as follows in this anticipated sequence:
: Five working days (7 calendar days) in
Engineer's office.
: Fifteen working days (21 calendar days)
in Reviewer's office.
: Five working days (7 calendar days) in
Engineer's office:
a
total of 25 working days (35 calendar days). In all cases the Contractor shall ensure
that sufficient time is allowed for the Engineer Review. Transmission time for
submittal is not included in aforementioned period.
:
The Owner shall have fourteen (14)
calendar days following submission to issue his approval in writing which shall
be in addition to the submittal review schedule.
F. Indicate on schedule, time allowed for
transmittal of submittals for review, and for corrections required by
reviewer's possible requests for re-submissions.
G. Should the Engineer disagree with the
submittal schedule dated, he will establish other dates necessary to maintain
progress of the Works that he considers reasonable. The Contractor comply with
the submittal schedule as may be amended by the Engineer and as the Engineer
may further amend as construction progresses.
H. An extension of time will not be allowed
because the Contractor has failed to have submissions and re-submissions made
in sufficient time to allow for processing and review.
1.05 RESUBMISSIONS
A. Procedures for re-submissions
accompanied by transmittal forms shall be made as specified for initial
submissions except that the submission and transmittal numbers and dates will
differ.
B. Indicate on submittals the revisions
requested by the reviewer and any preceding revisions with resubmission dates
that may have been made.
C. Do not include an initial submission on
a transmittal form for a resubmission.
D. Do not include a group of re-submissions
on the same transmittal form.
E. Re-submissions shall be repeated by the
Contractor in a timely fashion to the approval of the Engineer until the
Engineer has indicated “A” Action on the submittals.
1.06 CONSTRUCTION SCHEDULES
A. Submit proposed construction schedule
in a format approved by the Owner and within the time stipulated in the
Contract Documents.
B. Resubmit construction schedule to
incorporate revisions that the Engineer may consider desirable and reasonable.
C. As construction progresses, submit three
copies of up-dated construction schedules each month to Engineer. Up-dated
schedules shall include further revisions that the Engineer may consider
desirable and reasonable.
1.07 SHOP DRAWINGS
A. Submit shop drawings for which
submission is required in other Sections of the Specifications. Include with
final shop drawings detailed information, templates and installation
instructions required for incorporation and connection of the work concerned.
B. In addition to shop drawings specified
in other Sections, submit shop drawings required by jurisdictional authorities
in accordance with their requirements.
C. The Contractor shall check and verify
dimensions and conditions at the site as required for shop drawing preparation
and when requested by the Engineer, Subcontractors or other contractors for
their preparation of shop drawings. Such information shall be provided promptly
to prevent delay in the Works and shall be submitted to the Engineer as a
matter of record.
D. The Contractor shall review shop drawings
prior to submission to the Engineer, and he shall by stamp and signature so
indicate that his review has been performed. In checking each submission, the
contractor shall annotate the shop drawings with matters relative to the Works.
When checking shop drawings, the Contractor shall verify all dimensions,
quantities and field conditions.
E. Indicate on each submission any
deviations from the Contract Documents that have been incorporated in the shop
drawings. The Contractor shall be responsible for changes made from the
Drawings and Specifications which are not indicated or otherwise communicated
in writing with the submission.
F. On each shop drawing, the Contractor
shall indicate on the aforementioned stamp under his signature that the drawing
conforms to the requirements of the Contract Documents.
G. Incorporate only dimensional system
utilized for Drawings, except where substitutes are otherwise approved. Make
soft conversions from imperial system to metric, or vice versa, when required
for incorporation of units of one dimensional system into construction of the
other.
H. Number shop drawings for each Section of
the Specifications consecutively, and retain the numbering system for
submission of all revisions.
Format,
titles, drawing number, scales and extent of details shall be approved by the Engineer.
I. Information provided on shop drawings
shall include but shall not be limited to the following:
1. Proposed methods of construction, manufacture
and/or fabrication.
2. Fabrication and erection dimensions.
3. Erection Layout.
4. Installation dimensions
5. Provisions for allowable construction
tolerances and deflections provided for creep and live loading.
6. Details to indicate construction arrangements
of the parts and their connections, and interconnections with other work.
7. Location and type of anchors, and exposed
fastenings.
8. Materials and finishes.
9. Physical dimensions of materials including
thickness and gauges.
10. Schedule for reinforcement bending, equipment
and other items.
11. Suppliers' catalogues, brochures, data sheets,
standard drawings, specifications, and other descriptive data.
12. Diagrams of systems, equipment and controls.
13. Piping, duct and conduit systems.
14. Descriptive names of equipment.
15. Mechanical and electrical characteristics when
applicable.
16. Relationships and installation details of
mechanical and electrical equipment to the spaces in which they will be
installed.
17. Information to verify that superimposed loads
will not affect function, appearance, and safety of the work detailed as well
as of interconnected work.
18. Assumed design loading, and dimensions and
material specifications for load bearing members.
19. Dimensions and dimensioned locations of
proposed chases, sleeves, cuts, and holes in structural members.
J. Submit three print copy of shop drawing
to the engineer who will perform reviewing.
K. Six copies of brochures, engineering
data sheets, catalogue cuts and standard diagrams may be substituted for shop
drawings where applicable. Provide additional copies if requested by the
Engineer.
L. Do not add new details or information
to shop drawings after they have been finally reviewed, except when specific
approval is solicited and is given. Follow submission procedures as specified
for drawings, but presentation may be made in letter form.
M. Fabricate work exactly as shown on shop
drawings. If shop practice dictates revisions, revise drawings and resubmit.
N. File one reproducible copy of each
finally revised and corrected shop drawing at site.
O. Shop Drawing Review:
1. Shop drawing review is for the sole purpose
of ascertaining general conformance with the design concept. This review shall
not mean that reviewer and Engineer warrant or represent that the information
contained on the shop drawings is either accurate or complete, responsibility
for which shall remain with the Contractor submitting same, and such review
shall not relieve the Contractor of his responsibility for errors or omissions
in the shop drawings or of his responsibility for meeting design, details and
all other requirements of the Contract Documents.
2. The Contractor is responsible for
confirmation and co-relation of dimensions at the job site, for information
that pertains solely to fabrication processes or to techniques of construction
and installation, and for total coordination of the Works.
3. The Contractor shall not be awarded any extra
time or compensation for modifications required to design drawings as a result
of coordination and other modifications required during the course of the work.
1.08 COORDINATION AND COMPOSITE SHOP DRAWINGS
A. The Contractor shall coordinate the
shop drawings prepared by one section with the requirements of other sections
before shop drawings are submitted for review to ensure the proper and complete
installation of all parts of the works.
B. Prepare interference and equipment
placing drawings to ensure that all components will be properly accommodated
within the space provided.
C. Prepare drawings to indicate
coordination and methods of installation of a system with other systems where
their relationship is critical. Ensure that all details of equipment,
apparatus, and connections are coordinated.
D. Ensure that clearance required by
jurisdictional authorities and for proper maintenance are indicated on
drawings.
E. In addition to specified shop drawings,
the Contractor shall prepare composite shop drawings showing coordination of
the architectural, structural, mechanical and electrical work to ensure its
proper, integrated and complete installation. Prepare composite shop drawings
to show dimensions, architectural and structural details, ductwork, piping,
conduit, equipment, fixtures and other installations to ensure adequate
clearances for installation and servicing. Prepare composite shop drawings at a
scale consistent with requirements and clarity but in no instance at less than
1:100 scale, or as required by the engineer.
F. Review composite shop drawings with all
parties affected by the drawings at a meeting arranged by the Contractor. Each
Section shall indicate the extent of his work on the composite shop drawing and
shall indicate his approval by signing the reproducible of the drawing. The
Contractor shall distribute approved composite shop drawings to the Engineer and
to each concerned party and other contractors for their information.
G. Submit coordination and composite shop
drawings to the Engineer for review only in cases where conflicts affect the
intent of the Contract Documents. Procedures and conditions specified following
for shop drawings shall also apply to coordination and composite shop drawings.
H. Submit shop drawings for each Section
following distribution of composite shop drawings.
I. Distribute coordination and composite
shop drawings well in advance of fabrication and installation of work affected.
Place no orders for affected equipment without submission of coordination
Drawings to the supplier.
1.09 INSERT AND SLEEVE LOCATION DRAWINGS
A. Submit insert and sleeve location
drawings for the Engineer's information only where inserts and sleeves are
required for installation of work. The Engineer may additionally request insert
and sleeve location drawings for his review.
B. Indicate on location drawings the
location and size of inserts, sleeves, anchor bolts, openings and miscellaneous
items to be incorporated in the Works.
C. Show type, size, load capacity, and
working load which will be imposed on each insert and anchor bolt. Provide a
capacity: working load safety factor ratio of 5:1 or better.
D. Submit insert and sleeve location
drawings well in advance of construction of work incorporating the applicable
built-in work.
E. The Contractor shall be responsible for
final coordination of all insert and sleeve locations required to complete the
Works.
1.10 REPRODUCTION OF SUBMITTED DRAWINGS
A. The Contractor shall include in the
Contract the cost of reproducing shop drawings, and coordination and composite
shop drawings required by submission procedures.
1.11 SAMPLES
A. Submit samples for which submission
requirement is specified in other Sections of the Specifications.
B. For each submission, unless otherwise
approved, submit six samples of adequate size to represent the material in its
intended use in the works.
C. The Engineer will receive samples,
perform a preliminary review, acknowledge such review, and return samples to
the Contractor for his transmittal to the reviewer. The Engineer will also
transmit samples to Owner if necessary. The reviewer will review and
communicate his approval or disapproval, as the case may be, to the Owner’s. The
Engineer will advise the Contractor accordingly.
D. Submit all interior finish samples at
the same time to facilitate coordinated review of colors and finishes. Review
will not commence until all samples are received.
E. Where both sample and shop drawing
review is required at the same time, one will not be reviewed without the
receipt of the other.
F. Store duplicates of all submitted
samples at the site.
G. Samples shall represent material composition,
color, texture, natural markings, and other physical qualities. Submit an
extreme range of samples when the degree of marking of color cannot be
represented by a single sample.
H. Submit samples in labeled containers
wherever possible.
I. Label samples with Contract
identification and number, Contractor, Subcontractor, and date.
J. Approved samples shall serve as a model
against which the products incorporated in the Works shall be judged.
K. Each product incorporated in works
shall be precisely the same in all details as the approved sample.
L. Should any change of material, colour,
texture, finish, dimensions, performance, function, operation, construction,
joining, fastening, fabrication techniques, service characteristics, and other
qualities be made to a product after approval has been given, submit for
approval of the revised characteristics in writing and resubmit samples of the
product for approval if requested.
1.12 SUBCONTRACTOR’S AND MANUFACTURER’S
INFORMATION
A. Submit list of Subcontractors for the
works to include.
1. Legal corporate name of the
Subcontractor with head office address, and telephone and fax or telex numbers.
2. Legal corporate name of the
Subcontractor’s Saudi Arabian representative with address, and telephone and fax
or telex numbers.
3. Description of Subcontractor’s work.
4. Certificate of experience and provisions
work history.
B. Submit a list of products to be
supplied for the works to include.
1. Type and description of product.
2. Trade name of product.
3. Origin of product.
4. Standard to which product conforms.
5. Manufacturer of product with head
office address, and telephone and fax or telex numbers.
6. Saudi Arabian representative of
manufacturer with address, and telephone and fax or telex numbers.
C. Submit manufacturer’s printed
instructions, specifications, recommendations and complete information
concerning proprietary products incorporated in the works.
1.13 AFFIDAVITS
A. Submit affidavits which may be required
when a product substitution is proposed, or when proof of compliance to
reference standards is made, or as may be specified in other sections of the
Specifications.
B. Affidavits shall verify that products
and/or methods meet requirements specified in the Contract documents, and shall
include test reports of approved testing laboratories to validate claims
contained in affidavit.
C.
Submit affidavits in duplicate and
with notarized signature by a responsible officer of the certifying company.
1.14 QUALITY CONTROL REPORTS
A. Submission requirements for quality
control reports is specified in Section 01400.
1.15 CONSTRUCTION PROGRESS RECORDS
A. Video Record:
Video
Photography, recorded on VHS format, shall show the general extent of the works,
form both interior and exterior views. The video monthly record shall include coverage
of each and every activity that is requested by the Engineer. A comprehensive commentary
shall accompany the visual display.
B. Photographic Record
1. Work shall include progress photographs
of construction taken form interior and exterior viewpoints by a professional
photographer. Take a photograph from each viewpoint depending on number of
photographs as required by the Owner.
2.
Photographs shall show general
extent of the works by both exterior and interior views. Each viewpoint will be
selected, and the number of monthly repetitive photographs taken from exactly
the same viewpoint decided by the Engineer.
3. Submit eight 200mm x 254mm glossy
colour prints of each photograph to Engineer at the first of each month.
4. Title each photograph at the bottom so
that nothing pertinent is blocked out.Include on title: project name,
Contractor’s name, direction of view, and date when taken.
PART 2 - PRODUCTS
NOT USED
PART 3 - EXECUTION
NOT USED