PROJECT
CONTRACT CLOSE-OUT PROCEDURES
PART 1 - GENERAL
1.01 DESCRIPTION
A. General:
The
procedure to implemented for closing the project contract.
B. Related Work Specified elsewhere:
1.
Section 01334: Shop drawings, and projects data.
1.02 DEFINITION
A. Project close-out requirements are
defined to include those general requirements in preparation for initial
acceptance; e.g., final payment, normal termination of the contract. Specific requirements
for individual units of work are specified in the technical sections of these specification.
1.03 PREREQUISITES FOR INITIAL ACCEPTANCE
A. Prior to requesting Owner inspection
for certification of initial completion, complete the following and list known
exceptions in respect:
1. Submit last interim payment request, complete
with associated releases, consents and supports.
2. Submit special guarantees, warranties,
workmanship bonds, maintenance agreements, final certifications and similar
documents.
3. Obtain and submit occupancy permits, operating
certificates, final inspection/test certificates, unrestricted use of the work
and access to services and utilities.
4. Submit record documents, maintenance manuals,
final project photographs and video records, damage or settlement survey,
property survey and similar final record information.
5. Deliver tools, spare parts, extra stocks of
materials and similar physical items.
6. -over
of locks and transmittal of keys in accordance with Article 1.08 of this
section.
7. Complete commissioning of systems and
instruction of operating / maintenance personnel.
8. Discontinue and remove from the projects site
temporary facilities, mock-ups and similar elements.
9. Complete the final cleaning.
10. Touch-up and otherwise repair and restore
marred exposed finishes.
1.04 RECORD DOCUMENT SUBMITTALS
A. As Built Drawings:
1. Prior to initial hand-over by four months the
Contractor shall prepare and submit as built drawings from the record drawings
and obtain owners approval there to . The contractor shall provide one
reproducible, two hard copies and two electronic copies (AutoCAD) latest
version.
2. The information shall be presented on a
reproducible form of the Contract Documents.
3. The as-built
procedure
of Section 01340 for approval.
4. The completed drawings shall be presented on
computer diskettes for use with
by
the Owner.
B. Specifications:
1. The completed mark-up of the specifications
as specified in Section 01720 shall be submitted to the Owner before initial
acceptance.
C. Record Product Data: During the progress
of the work maintain one copy of eac h product data submittal, and mark-up
significant variations as approved by the Owner in the actual work in
instructions
and recommendations for installation. Give particular attention to concealed products
and portions of the work which cannot otherwise be readily discerned at a later
date by direct observation. Note related variation orders and mark-up of record
drawings and specifications upon completion of mark-up, submit complete set to
Owner for record.
D. Record Samples and moulds: Immediately
prior to the time (s) of initial completion, the Owner will meet with the
Contractor at the site, and will determine which of the submitted samples maintained
by the Contractor during the progress of the work are to be submitted to the
Owner for record purposes.
E. Miscellaneous Record Submittals:
Immediately prior to the time (s) of initial completion, complete miscellaneous
records and place in good order, properly identified and bound or filed, ready
for continued use and reference. Submit to Owner for record.
F. Maintenance Manuals: Organize
maintenance and operating manual information into suitable sets of manageable
size and bind into individual binders, properly identified and
indexed
(thumb-
Examples:
Elevators, Catering equipment, Finish floor maintenance, Lawn and Plant maintenance,
Roof maintenance. Include emergency instructions, spare parts listing,
warranties, guarantees, wiring
drawings,
product data and similar applicable information. Bind each manual of each set
in a heavy-duty 50 mm, 4-ring vinyl-covered binder and include pocket folder
for folded sheet information. Mark identification of both the front and spine
of each binder.
G. The contractor shall provide all
necessary storage fittings for the storage of as-built drawings, manuals
...etc.
1.05 OPERATING AND MAINTENANCE INSTRUCTIONS
A. Arrange for each installer of work
requiring continuing maintenance or operation to meet with the operating
personnel at the project site to provide basic instructions needed for proper operation
and maintenance of the
representatives
where installers are not expert in the required procedures. Review maintenance manuals,
record documentation, tools, spare parts and materials, lubricants, fuels, identification
system, control sequences, hazards, cleaning and similar procedures and
facilities. For operation equipment, demonstrate start-up, shut-down, emergency
operations, noise and vibration adjustments, safety, economy/efficiency
adjustments, and similar operations. Review maintenance and operations in
relation with applicable guaranteed, warranties, agreements to maintain, bonds,
and similar continuing commitments.
1.06 FINAL CLEANING
A. Special cleaning for specific unit of
work is specified in the various technical specifications.
B. Provide final cleaning of the work at
the time indicated, consisting of cleaning each surface or
-class
building cleaning and maintenance program. Comply with manufacturing
following
are examples, but not by way limitations, of the cleaning levels required.
1. Remove labels which are not required as
permanent labels.
2. Clean transparent materials, including
mirrors and window/door glass, to polished condition, removing substances which
are noticeable as vision-obscuring materials. Replace broken glass.
3. Clean exposed exterior and interior
hard-surfaced finishes, including metals, masonry, stone, concrete, painted
surface s, plastics, tile, wood, special coatings, and similar surface, to a
dirt free condition, free of dust, stains, films and similar noticeable
distracting substances. Except as otherwise indicated, avoid the disturbance of
natural weathering of exterior surfaces. Restore reflective surfaces to
original condition.
4. Wipe surfaces of mechanical and electrical
equipment clean, including elevator equipment and similar equipment in addition
to that specified in Division 15 and 16; remove excess lubrication and other
substances.
5. Remove debris and surface dust from limited
access spaces including roofs, plenums, shafts, trenches, equipment vaults,
manholes, attics and similar spaces.
6. Clean concrete floors in non-occupied spaces
broom clean.
7. Vacuum clean carpeted surfaces and similar
soft surfaces.
8. Clean plumbing fixtures to a sanitary
condition, free of stains including those resulting from water exposure.
9. Clean food service equipment to a condition
of sanitation ready and acceptable for the intended food service use.
10. Clean light fixtures and lamps so as to
function with full efficiency.
11. Clean project site (courtyards ad grounds),
including landscaped development areas, of litter and foreign substances. Sweep
pave area to a broom-clean condition; remove stains, petrochemical spills and
other foreign deposit. Rake grounds which are neither planted nor paved to a
smooth, even textured surface.
C. Except as otherwise indicated or
requested by the Owner, remove temporary protective devices and facilities
which were installed during the course of the work to protect previously completed
work during the remainder of the construction period.
D. Comply with safety standards and
governing regulations for cleaning operation. Do not burn waste materials at
the site, nor bury debris or excess materials on the property, nor discharge volatile
or other harmful or dangerous materials into drainage system. Remove waste
materials from the site and dispose of in accordance with the requirements of
Section 01565.
1.07
CONTINUING INSPECTIONS
A. Where required by special guarantees,
warranties, agreements to maintain, workmanship bonds and similar continuing
commitments, comply with requests to participate in inspections at the end of
each time period of such continuing commitments.
1.08 DELIVERY TURNOVER INVENTORY REQUIREMENTS
A. Upon product delivery the Contractor
shall:
1. Conduct tests and operational checks to
ensure serviceability of property to be transferred.
2. Verify cleanness and overall condition as
acceptable.
3.
transfer
to the Owner.
4. Ensure that keys to rolling stock, buildings
and equipment documents (if applicable) ready for turnover to the receiving
contractor.
5. Have Owner vehicle registration, invoices and
custom documents (if applicable) ready for turnover to the receiving
contractor.
6. Prepare the inventory list on a form provided
or approved by the Owner. The list shall be prepared directly from the physical
property itself, not from contractors purchase
acquisition
cost of at least SR 350, a useful life of more than one year and relatively movable
in nature. Exclusions to this are permanent infrastructure, spare parts, repair
parts and consumable / supplies which lose their individual identity during
use.
7. Co-ordinate with the Owner to ensure
completeness and accuracy of the TRANSFER / CUSTODY documents.
8. Obtain the Owner approval signature in the
appropriate block on the TRANSFER / CUSTODY document.
9. Designate a contractor representative
authorized to sign the TRANSFER / CUSTODY document upon completion of the
turnover inventory.
10. Provide a minimum of three (3) copies of the
TRANSFER / CUSTODY document for use by team members during the physical
turnover inventory.
NOTE: Property considered to be unclean,
unserviceable and / or unfit for use will be rejected by the Owner.
PART 2 - PRODUCTS
NOT USED
PART 3 - EXECUTION
NOT USED
